WE ARE LOOKING FOR A

Office Manager + The Bird House Coordinator

Part-Time · In-Office, Columbia MO · $22–$25/hour DOE · Reports to Ownership

The Role

Hoot Design Company is looking for an Office Manager who is equal parts detail-obsessed, genuinely warm, and allergic to passivity. This is a role for someone who walks into a room and makes it better. Someone who sees what needs to happen before anyone asks, and does it.

You will be the in-person, office support for our team and the first impression of The Bird House — our immersive Brand Being laboratory where clients come to do the hardest, most important work of their professional lives. You will also provide executive assistant support to our senior leadership, helping them protect their time, attention, and bandwidth so the work at the highest level of the company actually gets done.

This role requires someone who is equally comfortable resetting a client suite between overnight stays and managing a complex leadership calendar. You are organized without being rigid, hospitable without being performative, and self-directed enough that the words "no one told me" are not in your vocabulary.

What You’ll Do

Office Management

  • Manage the daily operations of our headquarters — the physical space, supply inventory, vendor relationships, and anything that keeps the office running smoothly

  • Coordinate and manage office vendors: cleaners, maintenance, deliveries, and any service partners

  • Own the incoming communications, mail, and administrative systems that keep the team organized

  • Anticipate what's needed before it's requested — office supplies, snacks, client refreshments, event setups

  • Support team culture by keeping the space clean, organized, and representative of the brand we're proud of

The Bird House — Rental Coordination + Hospitality

  • Serve as the primary point of contact for Bird House rental inquiries — responding promptly, professionally, and warmly

  • Manage the rental calendar, booking logistics, and guest communications from inquiry through checkout

  • Perform light cleaning and full linen and laundry turnover between guest stays to ensure the space is guest-ready at every reset

  • Restock the Bird House between stays — coffee, essentials, hospitality touches — so every guest experience feels intentional

  • Identify and flag any maintenance needs, damage, or supply shortages immediately

  • Uphold the Bird House standard: a space that reflects the quality of work that happens inside it

Executive Assistant Support to Senior Leadership

  • Provide direct EA support to senior leadership — managing priorities, communications, and logistics so they can focus on the highest-value work

  • Coordinate leadership schedules, travel, appointments, and any time-sensitive needs

  • Anticipate leadership needs proactively rather than waiting to be asked

  • Handle research, vendor sourcing, gifting, and miscellaneous tasks that free up leadership bandwidth

  • Operate with discretion — you will have access to sensitive information and the expectation of confidentiality is absolute

Who You Are

Hoot does not hire for credentials. We hire for grit, emotional maturity, and values alignment — and then we develop the skills. This role is no exception.

  • You take ownership without being asked. You see a problem and solve it. You do not wait for a meeting about it.

  • You have a hospitality instinct. You notice when a guest suite needs a small touch that would make someone's day. You care about the details because they matter.

  • You are radically organized in a way that actually helps other people — not just organized for yourself.

  • You can move between tasks without losing your mind. Resetting a guest room and joining a leadership calendar review on the same morning doesn't rattle you.

  • You communicate directly. You do not zigzag around hard conversations. You say what needs to be said and move forward.

  • You bring good energy. Not performed, not forced — actual warmth that makes the people around you feel taken care of.

  • You operate with discretion and trust. Leadership will rely on you. That is something you take seriously.

Who This Is Not For

We would rather you self-select out than join us and find out three months in. So let's be honest:

  • If you need to be told what to do each day, this will be frustrating for both of us.

  • If "that's not my job" is a sentence you find reasonable, please keep looking.

  • If cleaning a bathroom or doing laundry between guest stays feels beneath you, this role isn't a match.

  • If you confuse a culture that cares for people with one that carries them, you will be surprised by the accountability here.

  • If working in person Monday through Thursday feels like a dealbreaker, Hoot is not a fit.

The Details

Schedule + Location

  • Part-time, in-office Monday through Thursday — Core Collaboration Hours: 9:00 AM – 2:00 PM

  • Flexible Fridays — work from home or office, your choice

  • Occasional early arrivals or evening availability for Bird House turnover between stays

  • Based in Columbia, Missouri — this is an in-person role

Compensation

  • $22–$25/hour depending on experience

  • This role is part-time; hours will be consistent and scheduled

Benefits

  • Life Support reimbursement: $150/month for house cleaning, meal prep, and childcare-adjacent services

  • Mental health reimbursement at 50% of costs

  • Trade partnerships including Windsor Street Montessori and others

  • A team and a workplace that will genuinely invest in who you are becoming

Salary

$20-25/hour

Sound like you? Send resume and cover letter to kristen@hootdesignco.com and emma@hootdesignco.com